This is the most current version of the Caucus Bylaws. It was approved by the DPO Rules Committee in October 2017. Our proposed Endorsement Process was not approved. A Rules Committee Task Force is working to determine a boilerplate Endorsement Process for all Caucuses to use.
Bylaws of the Democratic Party of Oregon’s Women’s Caucus
ARTICLE I: NAME
The name of the organization is the Women’s Caucus of the Democratic Party of Oregon, hereafter referred to as the Women’s Caucus.
ARTICLE II: PURPOSE
We believe that women’s rights are human rights. The purpose of the Women’s Caucus, through its members and activities, is to advance, preserve and protect the rights of Oregon women; and to strive to achieve equity in the political process by recruiting and supporting women candidates.
ARTICLE III: QUALIFICATIONS FOR MEMBERSHIP
Any Democrat registered to vote in the State of Oregon who by signing the Women’s Caucus membership list or requests to join via the website or email subscribes to the purposes of the Women’s Caucus as described in Article II and complies with the provisions of these bylaws shall be a member of the Women’s Caucus.
ARTICLE IV: ANNUAL REPORT TO THE STATE CENTRAL COMMITTEE
In the first quarter of every year, the Women’s Caucus shall present the Democratic Party of Oregon with a report of its membership, attendance and activities for the preceding calendar year.
ARTICLE V: ARTICLE XV OF THE DEMOCRATIC PARTY OF OREGON BYLAWS
The Women’s Caucus will abide by Article XV (Special Caucuses) of the Democratic Party of Oregon Bylaws and any additional policies as established by the Democratic Party of Oregon.
ARTICLE VI: THE EXECUTIVE COMMITTEE
SECTION ONE: The Executive Committee shall be the administrative body of the Women’s Caucus and shall have the power and authority to do and perform all acts and functions that the Women’s Caucus itself might do or perform, which are consistent with these bylaws.
SECTION TWO: The Executive Committee shall be made up of the elected officers of the Women’s Caucus, the Intersectionality Advisor (see ARTICLE VIII SECTION FIVE) and the Chairs of the Standing and Ad Hoc Committees.
SECTION THREE: The Executive Committee shall select the Chair of each Standing Committee.
SECTION FOUR: A quorum for the Executive Committee is a majority of its members.
ARTICLE VII: OFFICERS
SECTION ONE: The officers of the Women’s Caucus shall be the Chair, Vice-Chair, Secretary, and Treasurer.
SECTION TWO: The term of office for the officers shall be two (2) years. There are no term limits.
SECTION THREE: All members of the Women’s Caucus qualify for nomination and election to office in the Women’s Caucus. Names of proposed officers will be placed in nomination from the floor during the organizational meeting.
ARTICLE VIII: OFFICERS’ DUTIES
SECTION ONE: The Chair shall preside at all meetings of the Women’s Caucus and the Executive Committee, shall be responsible for preparing the agenda for all regular meetings, shall represent the Women’s Caucus on the Oregon State Central Committee Executive Committee, shall appoint Ad Hoc committees as necessary and shall perform other duties that are pertinent to the office.
SECTION TWO: The Vice Chair shall assume the duties of the Chair during any absence, incapacity, or temporary disability of the Chair and perform such duties as may be assigned by the Chair.
SECTION THREE: The Secretary shall maintain the membership and mailing lists, keep the minutes of all meetings of the Women’s Caucus, send out notices of all meetings, and perform other duties that are pertinent to the office. The Secretary shall be the custodian of all documents associated with the office of Secretary of the Women’s Caucus. The Secretary, at the expiration of his/her term, shall surrender all records and property of the Women’s Caucus in his/her possession to the Chair. The Secretary will chair the Membership Committee.
SECTION FOUR: The Treasurer shall be responsible for ensuring that the Women’s Caucus complies with the regulations and financial requirements of the State Central Committee. The Treasurer shall make a report of the income and expenses of the Women’s Caucus at each meeting of the Executive Committee, and make a financial statement to the members at the annual meeting of the Women’s Caucus. The Treasurer shall be the custodian of all the financial records of the Women’s Caucus. The Treasurer, at the expiration of her/his term, shall surrender all records and property of Women’s Caucus in his/her possession to the Chair. The Treasurer will Chair the Fundraising Committee.
SECTION FIVE: The Intersectionality Advisor will advise the Executive Committee and the Caucus to ensure inclusion and that the Caucus speaks for all women.
ARTICLE IX: RESIGNATIONS, REMOVALS, AND VACANCIES
SECTION ONE: Resignation of the Chair shall be effective upon receipt of such resignation, in writing, to the remaining members of the Executive Committee. Resignations of the other members of the Executive Committee shall be effective upon receipt of such resignation, in writing, to the Chair.
SECTION TWO: A member of the Executive Committee may be removed by two-thirds vote of the membership for malfeasance or for conduct clearly contrary to the purposes or best interests of the Women’s Caucus.
SECTION THREE: Any member of the Executive Committee who is absent from two (2) consecutive meetings may be subject to removal.
SECTION FOUR: The Executive Committee shall fill by appointment any officer vacancies on the Executive Committee, subject to the approval of the membership.
ARTICLE X: STANDING COMMITTEES OF THE EXECUTIVE COMMITTEE.
SECTION ONE: The Chair of the Women’s Caucus shall appoint the members of each standing committee from the membership of the Women’s Caucus. Meetings of any standing committee shall be called by the chair of the committee by giving notice of the time and place of meeting to each member of the committee.
SECTION TWO: The Fundraising Committee may raise funds to further the Purposes of the Women’s Caucus. The Treasurer shall
be a member of and may chair the Fundraising Committee. The Fundraising Committee is empowered to solicit monetary and in-kind contributions and to sell items promoting the Women’s Caucus in compliance with the policy and bylaws of the Democratic Party of Oregon and state and federal campaign finance laws and regulations.
SECTION THREE: Membership Committee - The Membership Committee shall recruit members, greet new members, and maintain the membership list in coordination with the Secretary. The Secretary will chair the Membership Committee.
SECTION FOUR: Communications Committee –The Committee will manage all communications, public relations functions and informational social media requirements of the Caucus, develop and publish a Caucus newsletter, and design communications materials for the Caucus.
SECTION FIVE: Legislative Committee – The Committee will review proposed legislation and identify that which falls within the Caucus’ purview, develop resolutions in support of or against proposed legislation, educate and inform Caucus members about applicable legislation, and inform and coordinate Caucus participation in legislative events and actions.
SECTION SIX: Duties and responsibilities of standing and special committees not defined in these bylaws shall be established by the Executive Committee.
ARTICLE XI: RECOGNITION OF THE SPECIAL RELATIONSHIP WITH WOMEN’S ADVOCACY ORGANIZATIONS.
We encourage Democratic women associated with groups which advocate for women’s health, violence awareness, sexuality, issues facing women of color, homelessness/houselessness, veteran’s affairs, etc. to bring their knowledge and experience to the Women’s Caucus to ensure the Caucus is inclusive and represents the widest range of issues facing Oregon’s women.
ARTICLE XII: MEETINGS
SECTION ONE: The Executive Committee shall meet at least four (4) times a year. At least one such meeting shall be held on a face-to-face basis. Other meetings may be by teleconference, email or other similar communication. Participation shall constitute presence at such meetings.
SECTION TWO: Additional meetings may be called by a majority vote of the Executive Committee and may be by teleconference or email.
SECTION THREE: The membership shall convene at least semi-annually at a time and place to be determined by the Executive Committee. Notice of the meetings may be given electronically, and a copy of the notice must be given to the Democratic Party of Oregon. Notice of a meeting of the membership shall be at least 20 days, unless an emergency has been declared by the Executive Committee.
ARTICLE XIV: ENDORSEMENTS
ARTICLE XV: AMENDMENT OF BYLAWS
The bylaws for the Women’s Caucus may be amended by a 2/3 majority vote of the membership. A non-substantive editorial change can be made by a majority of the Executive Committee.
ARTICLE XVI: PARLIAMENTARY AUTHORITY
The most recent edition of Robert's Rules of Order Newly Revised shall govern the meetings of the Women’s Caucus.
ARTICLE XVII: ANTIDISCRIMINATION PROVISIONS
The Women’s Caucus shall not discriminate on the basis of race, color, religion/non-religion, gender, ethnic or national origin, age, disability, veteran status, social or economic status, marital status, sexual orientation, gender identity, or any other factor unrelated to membership and the mission of the Women’s Caucus.